Deputy is a powerful employee scheduling app and complete workforce management solution designed to simplify how businesses manage teams, shifts, and time. Trusted by more than 250,000 workplaces across 90+ countries, Deputy supports organizations of all sizes with tools for staff scheduling, time and attendance, leave management, task coordination, communication, demand forecasting, and performance insights.
Smart Employee Scheduling
Deputy’s shift planner makes it easy to build balanced, fully costed schedules in minutes. Schedules can be created and updated from any device, helping ensure the right people are rostered at the right time. Once published, employees are automatically notified via push notifications, email, or SMS, with shift reminders sent on the day of work.
Shift Flexibility and Coverage
Open shifts can be filled quickly by alerting available employees and allowing them to claim shifts directly from the app. Shift swaps and changes are approved in seconds from a mobile device, reducing last-minute disruptions and manual coordination.
Time, Attendance, and Timesheets
Clocking in and out is simple and secure with built-in time clock functionality, including GPS validation. For on-site teams, a tablet kiosk with facial detection technology is also available. Timesheets can be finalized and exported to payroll systems with a single click, saving time and reducing errors.
Leave and Availability Management
Employee availability and leave requests are managed from a central location. Approved leave automatically syncs with schedules, eliminating the risk of rostering unavailable staff and improving workforce planning.
Team Communication and Task Management
Deputy centralizes communication by enabling announcements, task assignments, and confirmations in one place. Tasks can be assigned to specific individuals or shifts, ensuring clarity and accountability across teams.
Data-Driven Workforce Insights
Integrations with POS, payroll, and business tools provide end-to-end visibility into staffing needs. Real-time data, including sales and even weather information, supports smarter staffing decisions and helps optimize labor costs while remaining compliant with fair workweek regulations.
Extensive Integrations
Deputy connects with over 300 widely used platforms, including ADP, Square, QuickBooks, Xero, Gusto, NetSuite, Revel, and Lightspeed. These integrations streamline operations and create a connected workforce ecosystem.
FAQs
1. What is Deputy used for?
Deputy is used for employee scheduling, time and attendance tracking, leave management, staff communication, task management, and workforce optimization.
2. Is Deputy suitable for small and large businesses?
Yes, Deputy supports businesses of all sizes and is trusted by over 250,000 workplaces globally across multiple industries.
3. Can employees access schedules and clock in from their phones?
Employees can view schedules, receive shift alerts, manage availability, and clock in or out directly from the mobile app.
4. Does Deputy integrate with payroll and POS systems?
Deputy integrates with over 300 systems, including payroll, POS, and accounting tools, enabling seamless data flow and accurate payroll processing.
5. Is there a free trial available for Deputy?
Deputy offers a free trial with no setup fees, allowing businesses to choose flexible monthly, annual, or flexi plans.
Version History
v25.22.0—7 Jun, 2025
Under-the-hood updates to keep things fast and smooth. Feedback or help? Go to https://help.deputy.com
v25.17.0—1 May, 2025
Under-the-hood updates to keep things fast and smooth. Feedback or help? Go to https://help.deputy.com
v25.15.2—1 May, 2025
Under-the-hood updates to keep things fast and smooth. Feedback or help? Go to https://help.deputy.com
