Convene is an award-winning board portal solution trusted by leading organizations across the globe—including Fortune 500 companies, FTSE 100 firms, governments, financial institutions, and nonprofits in over 80 countries. Designed for board directors, executives, and administrators, Convene simplifies every stage of board meeting management—from pre-meeting preparation to post-meeting follow-ups.
Built by Azeus Systems, a CMMI Level 5 company with over three decades of tech expertise, Convene empowers organizations to enhance transparency, accountability, and collaboration across boardrooms—whether in-person or remote.
Pre-Meeting Preparation
Streamline your meeting setup process and minimize administrative workload.
· Drag and drop documents directly into the meeting agenda.
· Invite participants instantly—no manual emailing required.
· Send out automated meeting invites, reminders, and notifications.
· Schedule both one-time and recurring meetings effortlessly.
· Distribute board packs and documents in just a few clicks.
Meeting Presentation & Real-Time Collaboration
Keep participants engaged and make real-time decisions during meetings.
· Launch secure remote meetings for directors and board members.
· Use the laser pointer tool to guide attention and facilitate discussion.
· Synchronize document navigation across devices for better alignment.
· Allow shared or private annotations on documents for future reference.
Post-Meeting Document Distribution
Ensure efficient follow-up and information sharing after the meeting.
· Automatically generate and email meeting minutes to participants.
· Distribute summaries and reviewed annotations securely.
· Compile full meeting packs as PDF for archiving or review.
· Track follow-ups and actions from previous sessions.
Robust Security Infrastructure
Protect sensitive board information with enterprise-grade security.
· Hosting infrastructure compliant with SSAE16 and ISO27001.
· All data encrypted with AES-256 encryption.
· Two-factor authentication and on-the-fly decryption ensure only authorized access.
· Define granular user permissions and access control.
Anywhere, Anytime Access
Stay connected to your board materials—online or offline.
· Review documents on your laptop, tablet, or mobile device.
· Offline mode ensures access even without an internet connection.
· Sync automatically once you're back online.
Enterprise Integration Ready
Bring your existing systems together.
· Seamlessly integrate with platforms like SharePoint, Dropbox, Box, and more.
· Automate data flows and keep your document management centralized.
Dedicated Support & Training
Get expert help when you need it.
· 24/7/365 customer support available globally.
· Online and in-person training to ensure your team gets the most from the platform.
FAQs
1. What is Convene Board Portal used for?
Convene is a board management software that allows executives and board members to conduct digital meetings, securely share documents, annotate materials, and improve governance through smarter collaboration and communication.
2. Is Convene secure for confidential board discussions?
Yes. Convene uses AES-256 encryption, multi-factor authentication, and complies with ISO27001 and SSAE16 standards to ensure the highest level of data protection and confidentiality.
3. Can I use Convene offline?
Absolutely. Convene allows you to download meeting materials and access them without an internet connection. Updates will sync as soon as you go online again.
4. What integrations does Convene support?
Convene integrates with enterprise tools like SharePoint, Dropbox, Box, and others, making it easy to sync files and documents across your organization.
5. How do I get started with Convene?
You can request a free demo or consultation on the Convene website. A dedicated team member will walk you through the setup, and full training is available for your staff.
Version History
v6.4.107697
* Improved stability and user experience
